Interim Executive Assistant
Job No:
PEAK491
Location:
Mossman, Qld
Interim Executive Assistant
- 5th September – 4th November | Handover included
- Support the Mayor/Councillors initially then the CEO
- $45-$53 per hour + Super
Provide confidential administrative support, research, customer service and follow up support services across a range of duties in the Mayor and CEO Offices.
About Douglas Shire Council
Few Councils in Australia have achieved the spectacular brand recognition and global marketing presence that the Douglas Shire enjoys. The Council plays an important role in enhancing this thriving economy with a staff base of 211 and is led by the Mayor and four Councillors.
You will enjoy the picturesque drive from the Northern Beaches of Cairns each day or the easy commute to Mossman if coming from within the Douglas Shire.
Further details on Council can be found by visiting the website here.
The Position
Supporting these professional offices, you will provide assistance and high-level administrative support initially to the Mayor and Councillors followed by a second period supporting the CEO ensuring the effective, timely and smooth operation of each role during your tenure.
Your ability to anticipate necessary actions and effectively coordinate and manage varying expectations and daily workflows as well having an adaptive communication style will be essential to success in this interim role. You will be liaising with multiple stakeholders to contribute effectively to Council’s goals, and proactively manage their schedules, prioritising activities based upon importance and impact to the business and coordinating internal requests for time and information to minimise interruptions.
Taking the lead, raising the bar, and pushing to keep things on track you will need to be resilient, tenacious, and confident enough to deal with a range of stakeholders and able to take the initiative to ensure exacting standards are always met in this fast-paced environment.
Job Descriptions relevant to each role you will cover during the period can be accessed below:
Mayor and Councillor Support Officer
About You
With previous experience managing Council and/or Board meetings you have a passion to work within a fast paced, diverse, customer-centred business, and enjoy supporting senior leaders to deliver results in a timely manner.
Most importantly you have a professional and down to earth disposition and enjoy connecting with and getting the best out of others. You are organised, with an exceptional eye for detail and have extensive experience working as an Executive Assistant at the highest level. The ability to show initiative, establish positive relationships and build rapport with staff and external parties at all levels will be underpinned by your discretion and confidentiality. Understandably you will be renowned for your research skills, accurate minute taking and proficient use of Microsoft Office programs.
Why this Role?
If you enjoy working as an Executive Assistant helping to prioritise and keep on top of everything, ensuring you are ‘ahead of the curve’ and anticipating when things may need to be reprioritised as you juggle a multiplicity of changing scenarios, then you will relish being appreciated for your skills whilst the incumbent’s take annual leave.
Peak Services is working in conjunction with Douglas Shire Council, exclusively on this position. We offer local government expertise across a wide range of professional fields, providing tailored solutions for councils and other similar organisations and work with our clients to deliver meaningful outcomes in recruitment and contracting services.
How to Apply
Before you apply for this position, please read the Position Descriptions carefully to assess your eligibility and suitability for the role. You will be required to answer a few questions that relate to the criteria on the online application below. You will also be asked to attach your current resume. Please note that you cannot submit your application without attaching your resume. A cover letter is not mandatory but may be added if so desired. When uploading your Resume or documents please ensure file names should only include 'A-z', '0-9', '.' and '-' characters.
PLEASE NOTE: Once you have commenced your application you cannot save and continue at a later stage.
Applications will close on Monday 22nd August 2022 at 10 pm. Please ensure you leave adequate time to complete your application before the closing date and time.
For further information, please call Rona Horsfall at Peak Services on 0438 943854.